In today’s fast-paced work environment, we’re all trying to juggle multiple projects and deadlines. A few months ago, I found myself overwhelmed with an ever-growing to-do list, spending countless hours on repetitive tasks that seemed endless. That’s when I decided to integrate AI into my workflow. Today, I’m excited to share how AI tools have transformed the way I work, allowing me to finish what would normally be three days’ worth of work in just three hours.
Before AI: The Struggle Was Real
I used to spend hours writing reports, answering emails, conducting research, and managing tasks. Time management felt like a constant battle, and I found myself working late into the night just to stay on top of everything. It seemed like the work was never-ending, but then I discovered AI. At first, I was sceptical could a machine could help me get things done faster? But once I started experimenting, I realised that AI wasn’t just about automating tasks; it was about freeing up time to focus on what truly matters.
The AI Tools That Changed Everything
Here are the tools that now power my productivity:
- ChatGPT – for drafting reports, writing emails, and generating content quickly
- Notion AI – for task management, prioritisation, and organising to-do lists
- Otter.ai – for real-time meeting transcription
- ChatGPT (again) – for summarising meetings and generating follow-up actions
- AI research assistants – for pulling relevant insights and sources in seconds
How AI Took Over the Repetitive Tasks
I started integrating AI tools into my daily routine, and the results were immediate. Writing reports, emails, and content used to take me hours. But with ChatGPT, I can generate drafts in minutes. What once took me three hours now takes just 30 minutes.
Research was one of the most time-consuming parts of my job. Now, I use AI-powered tools to gather the most relevant information in seconds, reducing research time from two hours to 30 minutes.
Managing tasks used to overwhelm me. Now, with Notion AI, I can prioritise and manage my to-do list in minutes, helping me stay on track throughout the day.
Answering emails used to eat up my day. Now, with ChatGPT, I generate responses quickly, reducing my email time from 30 minutes to just 10 minutes.
Meetings used to be a major time drain. Now, I use Otter.ai to transcribe meetings in real-time, and ChatGPT to summarise key takeaways, reducing meeting follow-up time from one hour to 10 minutes.
The Results: 3 Days of Work in Just 3 Hours
By incorporating AI into key areas of my work, I’ve reduced the time spent on routine tasks. Writing and reports that used to take three hours now only take 30 minutes. Research that used to take two hours now takes 30 minutes. Task management went from one hour to 10 minutes, and emails that once took 30 minutes now take just 10 minutes. Meetings that would take an hour now only take 10 minutes for summaries and follow-ups.
AI has become my personal productivity assistant, handling the repetitive tasks and allowing me to focus on higher-level work that requires human creativity and decision-making.
The Future of Work: AI as a Partner, Not a Replacement
What excites me most is that AI is not replacing me; it’s enabling me to achieve more with the time I have. Now, I can focus on strategic thinking, creative problem-solving, and building stronger connections with clients. AI is helping me make the most of my day, and as the technology continues to evolve, I’m excited to explore even more ways it can enhance my productivity.
Your Turn: Start Using AI Today
If you’re feeling overwhelmed by your workload, AI could be the solution you need. Start small, use ChatGPT for writing tasks, Notion AI for task management, or Otter.ai for meetings. The more you incorporate AI into your routine, the more time you’ll free up for what truly matters. Try it for yourself and see how much you can achieve in a fraction of the time.
I hope my experience with AI helps inspire you to embrace these tools and make them a key part of your productivity journey. The future of work is here, and AI is leading the way.
